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Microsoft Exchange
Hosted Archive*
Introduction
Exchange Hosted Archive is an advanced message
archiving system for e-mail and instant messages.
Corporate message retention has become a way of
business life. With laws being passed that govern the length of time business
e-mail is retained, the manner in which it must be preserved, and specific
message review requirements, the need for a centralized multitasking mail
repository is growing. In addition, the increasing likelihood that e-mail will
be required for legal discovery encourages enterprises to take a proactive
approach to e-mail and instant message (IM) retention policies to mitigate risk.
Exchange Hosted Archive is one of four distinct
services in the Microsoft Exchange Hosted Services portfolio. The service is
designed to help enterprises meet a variety of regulatory and legal demands
placed on their electronic communication systems. Exchange Hosted Archive is
deployed over the Internet, which helps minimize up-front capital investment,
free up IT resources to focus on value-producing initiatives, and mitigate
messaging risks before they reach the corporate network.
How it Works
The Exchange Hosted Archive service benefits from
the in-stream spam and virus protection technologies provided by the Exchange
Hosted Filtering service. As e-mail messages pass through the network, a copy of
each is made and stored in a security-enhanced online message repository.
Similarly, mail sent within the organization is captured through the envelope
journaling function in Microsoft Exchange Server 2003. Instant messaging (IM)
and other communications such as Bloomberg Mail can also be copied directly to
the archive. As messages are received, the archive system assigns a unique
serial number and timestamp. Comprehensive text indexing allows stored messages
to be searched by header, subject line, message body, and more than 200
attachment file types.
Once archived, messages can then be accessed
through a security-enhanced, Web-based interface. Flexible search queries can be
used to locate messages quickly. Once messages are retrieved, users can conduct
a variety of actions, including tag, file, export, forward via Simple Mail
Transfer Protocol (SMTP), and restore.
Exchange Hosted Archive also includes a backup
mail system for e-mail continuity during a network outage. The Web-based system
enables end users to read, compose, and reply to e-mail in real time.
Solution Overview
Exchange Hosted Archive includes a complete role
hierarchy, enabling different users in the organization to leverage the central
archive repository for their specific needs.
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Automatically harvest
messages for review based on keyword or random sample percentage |
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View all recipients on
a message, including distribution lists and BCC |
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Review messages as
required, using review tags and notes to track and escalate as needed |
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Evidentiary reports
are available ad-hoc or are delivered regularly through e-mail |
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Automated message
destruction is based on retention period and original capture date |
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Electronic records are
stored based on retention requirements set by the customer |
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Stall message
destruction temporarily by using the legal hold status |
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Help protect
confidential information by using the attorney/client privilege tag |
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Indexed message and
attachment store allows search across message header, subject, body, and
more than 200 attachments; tag, share, export or restore results |
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Manage records
investigations with built-in folder system |
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No software or
hardware to install; simply redirect your MX record and enable envelope
journaling |
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Event Viewer helps
audit and report all system activity |
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Communication tools
help manage users during and following a primary mail system outage |
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Following a disaster,
restoration function helps provide seamless restoration of messages sent
from the application |
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System reports
identify user activity and volume |
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Familiar Web-based
interface helps eliminate the need for user training |
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Sustained end-user
productivity during an outage with use of the online archive to compose,
read, forward, restore, and reply to e-mail |
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Benefits
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Archiving captures messages
in transit after theyve been filtered, helping ensure that spam, viruses,
and other unwanted content are kept out of the archive |
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Minimizes up-front capital
investment |
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Integrates with existing
e-mail infrastructure |
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Helps free up administrator
time to focus on other projects |
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Familiar interface
minimizes the need for end-user training |
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Provides end users with
continual access to their message store through a security-enhanced browser
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Indexed storage for fast
retrieval of messages for legal discovery |
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Easy-to-use evidentiary
reports and monitoring features to help manage National Association of
Securities Dealers (NASD) and Securities and Exchange Commission (SEC)
compliance |
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Backup mail system for
real-time e-mail continuity during an outage |
Disk Space
This solution includes 3.6GB of archive space per
mailbox. The space is aggregated across all mailboxes. For example, for 10
mailboxes there would be 36GB of space usable for all the mailboxes in total.
Additional space is available for $4.79 per GB. Why Purchase from Winsocket instead of Microsoft?
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5% discount below Microsoft
prices |
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Volume license customers
must commit to 33 months when buying from Microsoft. When purchasing through
Winsocket your commitment is month to month - cancel at any time. |
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Volume license customers
must pay up front annually when buying from Microsoft. When purchasing
through Winsocket you have the choice of paying monthly. |
Microsoft Price*: $17.25 Monthly per Mailbox
OUR PRICE*:
You choose the billing cycle
$16.39 Monthly per Mailbox
$49.17 Quarterly per Mailbox
$98.34 Semi-Annually per Mailbox
$196.68
Annually per Mailbox
$393.36 Bi-Annually per Mailbox
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* Requires
Microsoft Exchange
Hosted Filtering
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